HOST A PARTY

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Hosting a party at Multiverse is a great way to introduce people to your organization or event, mix and mingle with fellow fans, and show everyone a great time!

Please review the info, rules, and policies below, and if you have any questions, email them to info@multiversecon.org.

*Special thanks* to CONvergence Convention for creating these policies and allowing Multiverse to borrow and adapt them.

ENGAGING MULTIVERSE MEMBERS

While planning your party, we encourage you to offer both something that engages members who want to visit your party for a short time, and for those who want to stay longer.

Short visit suggestions:

  • Badge ribbons, stickers, temporary tattoos, or other swag to collect

  • Drinks or snacks

  • Short-duration games

  • Interesting decorations to explore

  • Photo booth

Longer visit suggestions:

  • Karaoke

  • Movies

  • Puzzles/Games

  • Conversations

  • Special Events or performances

DAYTIME ACTIVITIES/HOURS

Parties are greatly encouraged to be open Friday and Saturday. Parties may host daytime activities in addition to their normal nighttime festivities.

Some example of daytime activities could be:

  • A casual gaming setting, e.g. a Super Smash Bros. tournament or board games

  • Cosplay or Stage makeup demos

  • Performances

  • Sing-alongs

  • Movie or TV show viewings

  • Sensory-friendly hours

  • Kid-friendly hours

PARTY PROMOTION

Promoting your party to Multiverse members can help attract more people. Below are some suggestions to help you reach as many people as possible.

  • Make eye-catching, clever, or weird posters for your party to grab the attention of Multiverse members and entice them through your door. Just be sure to adhere to poster hanging guidelines outlined in the Party Rules below.

  • Use social media! Add the official Multiverse tag (#Multiverse+the convention year, e.g. #Multiverse2023) to posts and tweets about your party. Make a Facebook event for your party and share it on the Multiverse Official Facebook Page. Make a custom Snapchat filter. There is a lot of opportunity to be creative and engaging on social media!

SERVING FOOD AND NON-ALCOHOLIC BEVERAGES

Serving food and non-alcoholic beverages is a great way to create a fun and inviting atmosphere for Multiverse members of all ages, not to mention help your party stand out as unique! Here’s what you need to know about serving food or non-alcoholic beverages.

  • There is no fee assessed by the hotel for serving food and non-alcoholic beverages in the party rooms.

  • At least one member of a party’s Core Staff must be Servsafe certified if that party serves food or beverages.

SERVING ALCOHOL

Here’s what you need to know about serving alcoholic food or beverages.

  • There is no extra cost for party rooms to serve alcohol.

  • If your party serves alcohol, at least one of your Core Staff must be TIPS trained.

  • IDs must be checked every time you serve someone alcohol, even if they’ve previously visited the room.

  • Checking IDs at the door, if your room is 21+, is not a substitute for checking IDs at the bar.

  • Hand stamps and wristbands are NOT valid ID, but they do make nice momentos.

  • Alcohol service is entirely at the server’s discretion and may be denied for any reason other than failure to tip.

  • Alcohol service should be denied to anyone the server feels is too drunk or disorderly.

  • Multiverse strongly encourages parties serving alcohol to also serve adequate non-alcoholic beverages, for partygoers who cannot or choose not to drink alcohol.

  • Remember you can always say no.

ACCESSIBILITY

Keeping accessibility concerns in mind as you design the layout and features of your party will help ensure everyone who wants to visit is able to enjoy your party. Here are a few tips!

  • Make sure there is enough room for a wheelchair or a scooter to navigate through your party. The ADA specifies the minimum clear width for single wheelchair passage at 32 inches.

  • Many people cannot stand for long periods of time. Plan to have some seating available for those who need it. It is your choice whether you would like to mark it as accessibility seating, or open it up to everyone.

  • Many people have latex allergies and cannot share space with latex without risking a severe allergic reaction. To be welcoming to everyone, minimize the use of latex decorations for your party—especially latex balloons.

  • Food allergies and dietary restrictions among Multiverse members are just about as diverse as the members themselves. Help them know what they are able to enjoy in your party by making ingredient lists available on signs, laminated cards, or any other creative way you can devise.

  • Some people need a straw in order to drink. If you are serving drinks, plan to keep a few straws at hand for maximum accessibility. It is your choice whether you would like to make them freely-available or by-request.

  • If you plan to show video or a movie in your party, don’t forget to turn on the captions. This helps everybody out, as often parties can get loud.

  • If you plan to use special effects lighting in your party—including but not limited to strobe lights—consider posting an advisory outside your door about it. This small courtesy may just help prevent an accidental migraine or seizure!

  • Consider advertising sensory-friendly hours for your party for those who cannot handle the stimulus of large crowds, noise, or special lighting. You are sure to attract visitors who wouldn’t otherwise get to enjoy your party.

TRASH PICKUP & CLEANING

Party hosts are responsible for storing their trash and removing it. Trash cannot be placed in the hallways.

PARTY RULES AND POLICIES

The Basics

  • Parties must comply with all Multiverse policies and party rules, as well as state, local, and federal laws and venue policies.

  • All party Core Staff, volunteers, and attendees must be registered Multiverse members.

  • Parties are expected to welcome any Multiverse member wearing a Multiverse badge, unless enforcing specific age restrictions.

  • Parties choosing to enforce any age restrictions must do so by checking government-issued identification (badges, wristbands, hand stamps, etc. are not valid identification).

  • Parties may accept voluntary donations, but cannot require them or suggest an amount. Nothing can be given in return for a donation. Service and/or access cannot be denied if someone does not make a donation. Fundraising during a party may not include gifts in exchange for donations.

Laws and Ordinances

  • Party activities must comply with all federal, state, and local laws.  Room Parties are not considered private residences.

  • Over-serving alcohol is forbidden. Parties may not serve alcohol to guests who show signs of excessive intoxication.

Additional Information

  • If a party is serving alcohol, at least one party host must be TIPS certified. Multiverse Parties Department will confirm this prior to the convention.

  • If a party is serving anything consumable (including alcohol,) at least one party host must be Servsafe certified.

  • At least one party host must be at least 18 years of age, physically present, awake, sober, and responsible during the all of the party’s stated hours of operation.

Party Signage and Decorations

  • Must abide by all Multiverse poster hanging policies, rules, and guidelines.

  • Must not be posted in the hotel before 11:00am on the Friday of the convention.

  • May not attach to hotel walls with damaging adhesives, and may not use puncturing fasteners such as staples, nails, or screws. Blue painter’s tape is the only acceptable adhesive.

  • May not obstruct thermostats, smoke detectors, fire sprinklers, or doorways.

  • Must not impede foot traffic in hallways.

  • May use tension rods, provided they do not damage surfaces.

  • May not include fog machines or dry ice.

Rules Specific to Room Parties

  • Room Parties are subject to inspection by the fire marshal.

  • Room Parties are non-smoking. This includes E-cigarettes and other vaporizing devices. Anyone wishing to smoke or vape will be welcomed in designated outside smoking areas.

  • Open flames are not permitted. Food may not be heated by flames or heating elements.

  • Room Parties must be wheelchair accessible.

  • Party hosts may restrict access to their bathroom, closets, or back room as “staff only” areas if desired.

  • Due to room wattage limits and circuit issues, air conditioners and other equipment with large power draws are not allowed.

  • Furniture removal is not a service normally offered by the host hotel. If your party absolutely requires furniture removal, the hotel may be able to accommodate your request but will charge a fee.

  • Party hosts are responsible for any hotel assessed damages and cleaning fees to their reserved party room and sleeping room. Please report existing damage to the hotel and to the Multiverse staff as soon as possible to avoid inaccurate charges.

  • Party room reservations are secured and billed in the same manner as sleeping room reservations. Rooms may only be reserved by adults 18 years of age or older.