MULTIVERSE CODE OF CONDUCT
At Multiverse, we believe in creating and sustaining a culture of openness, inclusivity, and fun. Everyone is welcome here, so long as everyone treats themselves, each other, and our diverse community with respect. To make sure everyone feels safe, welcomed, and included, we post and enforce the Multiverse Code of Conduct, a group of policies which encompass our beliefs and values. When we find these policies have been breached, we will respond as promptly, efficiently, and fairly as possible. Purchase or use of a Multiverse Membership is an acknowledgment that you have reviewed and understood the policies of the Multiverse Code of Conduct and agree to fully abide by them.
Multiverse reserves the right, at its sole discretion, to take such actions as it feels appropriate where any individual or group is found to have breached convention policies. We also reserve the right to revoke membership and to eject anyone at any time from the convention without a refund.
CREDIT WHERE CREDIT IS DUE
These rules borrow language from CONvergence, from Worldcon 76 in San Jose, and from the Science Fiction Writers of America's official harassment policies. We’re grateful to all of them for their work in creating fun and safe convention environments.
We welcome any suggestions that may make our policies more inclusive or effective. If you have ideas or suggestions, we encourage you to email them to us.
CITY, COUNTY, STATE, AND FEDERAL LAWS
Please remember: whatever applies outside of the convention still applies both inside the hotel and in all convention spaces. It may feel like a different world inside Multiverse, but if you break the law, it's unlikely that law enforcement officers will see it that way.
HATE SPEECH/SYMBOLS AND ATTIRE
While we strongly believe in the value of free expression, we find no value in hate speech and will not tolerate it at Multiverse. Hate speech is speech that offends, threatens, or insults groups of people, based on race, ethnicity, religion, national origin, gender identity, sexual orientation, disability, or other traits. Hate speech will be treated as a violation of the Multiverse Code of Conduct and will result in appropriate action by Multiverse staff, potentially including immediate revocation of membership and removal from the convention, banning from future events, and/or referral to law enforcement if the offender's conduct rises to the level of imminent danger or criminality.
Any representation or iconography of any hate group (including but not limited to: Nazis, the Ku Klux Klan, Westboro Baptist Church or as listed on the Southern Poverty Law Center website as a current or active hate group) is expressly prohibited. Discrimination or prejudiced behavior is not tolerated by Multiverse.
Speech includes messages displayed on clothing, signs, and anywhere else. Speech also includes symbols; for example, swastikas, confederate flags, etc. signal genuine danger to specific groups of people. Occasionally, people display hate group symbols in a misguided attempt at humor or as part of a costume. Don't. All representations and iconography of hate groups will be treated the same regardless of intent, and "But it was a joke!" will not be accepted as an excuse.
If you are unclear whether certain terms, jokes, symbols, or attire are acceptable at Multiverse, please email email@example.com and ask before you try it.
HARASSMENT AND ASSAULT
We fail in our mission if we create an environment where the harassment of attendees and participants is condoned or tolerated. Victims of harassment will not enjoy an event and will not find speculative fiction to be fun or accessible. Multiverse and its event-planning teams are committed to responding respectfully to reports of harassment and taking appropriate action to stop harassment that is brought to our attention. To that end, we reserve the right to revoke a membership at our discretion at any time.
All guests and members of this convention have the right to not join in activities that cause them any form of discomfort, and to speak out if they feel harassed or unsafe. Offenders may lose their badges and be asked to leave the convention, and may be banned from attending future conventions. The matter may also be referred to law enforcement authorities where appropriate.
Treat people as you’d want others to treat those you care about. Complaints will be taken very seriously. We reserve the right to revoke a membership at our discretion at any time, and/or ban any member from future conventions.
Harassment is any behavior that annoys other persons, aggravates them, or makes them feel unsafe or uncomfortable. This includes but is not limited to:
Unwanted, non-consensual, or threatening physical contact,
Unwanted, non-consensual, or threatening verbal contact,
Following someone in a public area without a legitimate reason,
Threatening physical harm in any way,
Deliberately interfering with a person's ability to move,
Repeatedly requesting interaction of any kind that is turned down,
Transmission of harassing behavior via written or electronic means,
Display of hateful iconography,
Non-consensual photography or recording, and
Sustained disruption of panels, signings, or other events.
Additionally, Multiverse does not tolerate discrimination in any form -- including through cosplay -- based on (but not limited to) race, age, sex, gender, gender identity, gender presentation, national origin, ancestry, body size, disability, medical condition, religion, sexual orientation, veteran status, marital/domestic partnership status, or citizenship.
A note on outfits and cosplay: A cool tattoo or a revealing costume does not come with permission to touch, nor is it an invitation to do so. Always ask if you may touch clothing, property, or the person, and respectfully abide by their response. Costuming is not consent.
IF YOU NEED ASSISTANCE
Anyone can report harassment.
If you feel that you are being harassed or subjected to prejudiced or unwelcome behavior, if you are aware of others being harassed or subjected to prejudiced or unwelcome behavior, or if you notice someone behaving inappropriately (such as violating hotel or convention policies), we respectfully suggest the following:
If you feel comfortable doing so, point out the inappropriate behavior to the person(s) involved. Often this will solve the problem immediately.
If you do not feel comfortable talking with the person(s) involved or if talking to them does not resolve the issue, please report the situation immediately to Multiverse Operations. If possible, we ask that you try to provide a name, badge name, badge number and/or physical description of the person(s) involved to assist with subsequent investigation and follow up.
Do not feel that it is necessary to craft a complete narrative in order to be heard. We understand that details of stressful situations can become murky, and our procedures take this into account. Report situations to the best of your ability and feel free to provide supplemental reports later if needed.
If you are in a situation that makes you feel unsafe, please seek assistance from Multiverse staff or Hilton staff immediately. Find a Volunteer, leave the situation and come to Registration or Operations, find anyone on a radio, or text/email the Safety Team at firstname.lastname@example.org and we will come to you.
If someone tells you “no” or asks to be left alone, your interaction with them is over. Do not follow or attempt to disrupt their convention experience in any way. If you continue, against their wishes, to attempt to have contact with people who have said no or have asked that you leave them alone, you may be removed from the premises. If you wish to offer an apology to someone who asked that you not interact with them, please come to Multiverse Registration or Operations so we can assist in relaying your message.
Please note: Multiverse trains its volunteers in how to appropriately and respectfully respond to reports of harassment or other unacceptable behaviors. We do not train (and therefore cannot be responsible for) the staff of the hotel or representatives of other organizations. We will consider the anti-harassment policies and procedures of any hotel or organization we work with before deciding to work with them.
This Policy prohibits retaliation against a member of the Multiverse community for reporting harassment, intimidation, or discrimination and for participating in an investigation relating to same. The sanctions for Retaliation are the same sanctions available to address any other violation of this Policy.
CONFLICTS BETWEEN MEMBERS
Multiverse is not responsible for solving any interpersonal problems that may arise between individual members outside of the convention. In general, we will take no preemptive action to prevent a person from attending the convention unless that person:
has made a specific and credible threat toward the convention itself,
has made a threat or committed an act of harassment toward a convention member, guest, vendor, or volunteer,
has a credibly reported history of harassment, stalking, or threatening or disruptive behavior, or
represents legal or other risks to the convention or its members, volunteers, guests, or venue staff.
However, if you are concerned about an individual, we encourage you to contact us. Although we may choose not to ban or remove individuals from the convention for actions taken elsewhere, awareness of potential problems assists us in providing a safe convention experience for all members.
Your convention membership badge is necessary for participation in the convention. It allows you access to the convention and indicates you are a member in good standing (and it also makes a great memento!). However, Multiverse reserves the right to revoke the membership and hold the badge of any member for any reason, including but not limited to violating the Multiverse Code of Conduct or behaving in such a manner as is deemed unsafe or unacceptable.
Attempts to enter badged convention space while failing to purchase and display a valid membership badge will result in being escorted off site.
The use of ANY Multiverse Badge not issued to you, or the possession with the intent to use of a Multiverse Badge not issued to you, is prohibited and will result in your membership being revoked.
Anyone who owes an outstanding balance to Multiverse (outstanding balance on membership payment, Art Expo purchase, or Dealer’s Room table rental, for example) must settle that balance before being permitted to acquire their membership badge.
PARTIES, ALCOHOL, AND ZERO DRUG TOLERANCE
Multiverse does not tolerate serving of alcohol to individuals under 21 years of age. If you are hosting a party where alcohol is being served, it is your sole responsibility as host to ensure that the age of anyone drinking alcohol is checked, and that you comply with all applicable federal, state, and local laws. You should also designate someone not to drink, so that there is a fully competent person present to deal with any emergencies that might arise.
All properties associated with Multiverse and its functions are non-smoking. The Hilton Atlanta Airport has designated smoking areas outside the convention spaces, which smokers are welcome to use.
Multiverse does not tolerate the use of illegal substances.
Serving or dosing individuals with any form of intoxicant without their explicit consent is strictly forbidden, and may result in referral to law enforcement.
Violation of the above rules could subject you to the immediate loss of your badge and convention privileges, or referral of the matter to legal or other authorities as applicable.
WEAPONS AND PROPS
Multiverse has a clear *no weapons* policy that will be enforced. All weapons, including prop weapons, must be non-working and peace bonded. Peace bonding is the process of securing a weapon so that it can be easily recognized as a non-lethal weapon by visible means of identification, usually a trigger lock or brightly colored tie. If you plan to bring a weapon that must be peace bonded, we recommend arriving with the weapon already bonded. Better safe than confiscated.
No functioning projectile weapons - including water pistols, silly-string guns, and ping-pong pistols - are allowed. If you wish to carry a prop that is normally capable of firing a projectile or emitting a laser beam, the prop must be rendered incapable of doing so prior to entering the convention.
Bladed weapons must be cased or sheathed at all times, in addition to peace bonding.. No clowning around or showing off in the common areas. Any weapon used in an offensive manner will be confiscated and your membership may be revoked without refund. We expect you to use good judgment; with your help, we can continue to allow peace-bonded weapons - thanks!
Real firearms are not allowed at Multiverse. This includes those attendees who maintain a Georgia Weapons Carry License or a similar permit from another state. Multiverse security, hotel security, and local law enforcement officials will treat anything that looks like a real weapon as a real weapon. Attendees who choose to ignore this policy may be asked to leave the convention and will have their membership revoked. Since violators can also be arrested, you should know that Multiverse will not post bail. (Sworn law enforcement are excused from this policy.)
In order to protect your own safety and that of others, Multiverse attendees understand, agree, and consent that designated Multiverse representatives or public safety personnel throughout the convention have an absolute right to inspect costumes, weapons, and any other items, and that attendee will submit to such an inspection. Any attendee must submit their costumes, weapons, and other items to an immediate inspection upon request or must leave the convention. In the event a person declines to submit to an inspection and refuses to leave, they shall be immediately expelled from the convention and escorted off the premises.
PHOTOGRAPHY AND VIDEO
By registering for Multiverse, all attendees consent to have their photos taken by Multiverse volunteer photographers for promotional purposes. Multiverse agrees not to use the photos in any other manner besides promotion and not to sell the photos to any third party. This consent may be suspended at any time on a case by case basis, even retroactively. If a member wishes to revoke consent for a particular photograph, they must email email@example.com to address the situation.
Multiverse wants you to have great memories from a fantastic convention. Photographs and videotape footage by attendees are generally allowed in all common areas of the convention with the exception of the Art Show. Specific rules regarding these matters may exist for selected events, such as programs recorded for broadcast. Flash photography is not permitted during panels, programming, and mainstage events.
Photography is allowed and encouraged at the convention! However, if someone does not wish their picture to be taken, refrain from photographing them. Members must ask permission before taking photographs of specific individuals. Consent may be revoked retroactively. If a subject wishes for a photograph in which they appear to be deleted, they may ask the photographer to do so, and the photographer must comply.
Photographers are asked to not set up any lighting structures or backdrops that are not immediately portable. Photographers may be asked to move these structures due to traffic flow at any time. Also, if you need to take a picture, be quick about it and do not block hallways or entrances. There will be an opportunities all weekend for anyone to have their picture taken by our convention photographer(s), so don’t worry about catching everyone’s picture!
When photographing or videotaping individuals or costumes, use common courtesy and ask before photographing them. Respect their rights if they do not wish to be photographed or videotaped. If someone asks or otherwise indicates (remember, many folks in costume do not speak) that they do not wish to be photographed, do not photograph them!
All pictures must be for personal or general public use such as social media. The use of photos, videos, or audio tapes made at Multiverse for commercial use or for the solicitation of funds for any commercial or other purpose without the express written permission of Multiverse Events is strictly prohibited.
Fans of all ages are welcome at Multiverse. However, Multiverse does not provide childcare, and not all events at Multiverse are appropriate for all audiences.
Members under the age of 13 should be supervised in a manner appropriate to their age and ability by an actively responsible parent, guardian, or designated adult while in convention spaces.
A designated adult is defined as someone that is not the legal guardian or parent of a minor, but is over the age of eighteen, a registered convention member and identified in the minor’s registration record as an adult responsible for them at the convention.
In order that young fans and their parents, guardians, or designated adults may have the best experience, Multiverse recommends that:
Members under the age of 18 should have an Emergency Contact sticker (available in Registration) completed and affixed to the reverse of their badge for the purpose of identifying their parent, guardian, or designated adult in case of emergency. Please ensure that any voice or text number listed on this sticker will be answered regardless of hour or caller.
Members under the age of 18 should be aware of convention support structures, such as the Safety Team, the Quiet Place, and the Safety email address (firstname.lastname@example.org).
There should be an active means of communication between a parent, guardian, or designated adult and their associated minor(s).
Parents, guardians, or designated adults should be in areas to which their associated minors have access, e.g., not in a full panel or show, 18+ panel, 21+ party room, etc.
Time of day should be taken into consideration when assessing age and ability. Areas and events that may be appropriate for young members in the afternoon may not be in the evening. Members under the age of 18 should avoid convention spaces after 12:00am. Members under the age of 13 should avoid convention spaces after 10:00pm.
Pets are not permitted in convention space. Service Animals, as defined under the ADA, are welcome in all areas of Multiverse.
Distracting a service animal without its owner’s permission is a safety hazard and denies another member the benefit of their accessibility aid. Petting, touching, or intentionally distracting a service animal without its owner’s permission is not allowed under any circumstances.
Volunteering for Multiverse Events can be a lot of fun and we value each and every one of our volunteers. But, as with everything else, there is always the administrivia that needs to be documented. To that end, please understand that your volunteering for Multiverse Events is at-will and no one has the right to force or guilt you into it. We do sincerely encourage you to, and hope that you will, be proud of the time and effort you put in on behalf of Multiverse Events as it is an extremely valuable and highly appreciated gift you provide to our community.
By that same token, when volunteering for Multiverse Events, you are agreeing to release and hold harmless Multiverse Events from any and all liability, claims, demands, injuries, illness, death, or property damage resulting from your volunteering activities. Multiverse Events does not maintain health, medical, or disability insurance coverage for any volunteer or contractor and each volunteer and contractor is expected and encouraged to obtain their own medical and/or health insurance coverage.
HAVE A FUN AND SAFE CONVENTION!
If you have questions or comments regarding Multiverse policies, please contact us.